Google GSuite (Google Apps For Education)
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|Check here to see changes and updates to various Google tools and Google Apps For Education.
See the latest information from the Google Apps Team and stay up-to-date.
Some of the announcements below have links to additional information. Others have pdf files or images to download. These will assist you, especially if you are using "Google Apps For Education" in your school.
Backup and Sync For Files and Photos
September 2017: "Backup and Sync" is a tool to help users backup files and photos from their computers. This way they are accessible from anywhere. GSuite enterprise users will also have an update to their current Drive for Mac/PC, Drive File Stream.
Web Clipboard Being Removed
September 2017: Google will remove the web clipboard feature in Docs, Sheets, Slides, and Drawings. The feature was originally added to improve the copy and paste feature for those browsers that had difficulty with that feature. Now that most browsers allow copy and paste, the feature is being removed from those tools. However, Google is planning enhancements to the traditional copy and paste functionality in Docs, Sheets, Slides, and Drawings.
Group Items Vertically in the "New" Google Sites
June 2017: Users of the "new" Google Sites have requested this feature. Now, you can group objects (images and text, for example) vertically. This allows you to move those "group" together, as a single unit, without having to move each one separately. As an added plus, you can drag them apart easily if you wish to edit the groups.
May 1, 2017: Team Drives are a shared space where teams, committees, groups, etc. can store, search, and access files anywhere, from any device. Team Drives differ from My Drive because the tiles in a Team Drive belong to the team, not one individual. If a team member leaves, the files stay in the Team Drive so the team can continue to work. Team Drives are available in G Suite editions. Members permissions can be customized.
Smart Reply Inbox for Gmail
May 17, 2017: Now, on iOS and Android, Gmail users can use "Smart Reply," which suggests up to three responses based on emails received. Inbox recognizes emails that need responses and suggests quick responses to those emails. The user can choose to send the response or edit it.
Google Cloud Search Now Available for iOS devices
April 11, 2017: Google's Cloud Search, which was available for Android devices and the WEB in February 2017, is now available for iOS devices. There is an iOS app that can be downloaded from the App Store. Cloud Search allows users to search across all their GSuite applications from their iPhones or iPads.
Google Login Page Has New Look
April 10, 2017: Google has a new look to its login screen. The changed is amied at making the login interface more consistent across different devices, using Google. Plus, the "Stay signed in" checkbox is being removed, which means users will remain signed in, requiring
The "New" Google Earth
April 19, 2017, Google announced a new verison of Google Earth that does not require installing an application on your device. It will run in the Chrome Browsdr, and it works on Chromebooks you may have already purchased for your school. You cannot build tours yet, as you can the "classic" Google Eaarth, but it has some neat new features indluding:
Lesson Plans Posted In Google Apps For Education
A collection of lesson plans written by Google Certified Teachers and Google Certified Trainers:
Chrome Device Management For GAFE
Chromebook Inventory: Have you seen Andrew Stillman's Add-On for GAFE domains? For use with Chrome device management console licenses. For super-admins to export and bulk update key metadara and organization units.
Migration Of Older Spreadsheets To New Version Of Sheets
January 30, 2015: Google announced that it will formally start migrating older spreadsheets to the new version of Google Sheets. Older versions are spreadsheets created prior to December 2013.
VAULT Added To All GAFE Accounts - At No Charge
On Jan 29, 2015, Google announced that it has added VAULT to all GAFE accounts at NO CHARGE. Existing GAFE accounts, who do not have Vault enabled, will see it added to their accounts.
New Look - GAFE Admin Console
January 27, 2015: GAFE Admin Console is getting a new look and a new design.
Google Sheets - Improvements
January 21, 2015: Google Sheets
Updates To Google Classroom
On January 14, 2015, Google released updates to GOOGLE CLASSROOM. Updates were based on feedback from teachers.
Google Classroom Mobile App Launched
January 14, 2015: Google Classroom Mobile App
New Gmail Feature For iOS Apps
January 13, 2015: Google added Google Docs, Sheets, and Slides to the App Launcher Menu in GAFE domains. This will make navigation easier for people when they are signed into other Google tools.
New Feature To Gmail for iOS Apps
January 9, 2015: For organizations using GAFE, Google has added a feature to the Gmail iOS App. When using the search box in Gmail, users will see query suggestions in a drop down box. This will save time when searching emails.
Google Classroom Updates
January 14, 2015 - Google released updates to Google Classroom this week. Updates were based on feedback from teachers.
Gmail Has New Setup Gadget For New Users
July 18, 2014: Gmail has a new "setup" gadget to help new users learn the interface and get started. The gadget is customized for Google Apps and helps users set up their Gmail accounts. Actions in the gadget include things such as adding a profile picture, creating an email signature, creating auto responders, and using features such as undo.
Changes to URL's Pointing To Google DRIVE
July 17, 2014: Currently, there are two URLs users can use to reach Google DRIVE.
GAFE Administrators - New Options For User Profiles
July 11, 2014: When adding users to domains, administrators now have the option to add and manage contact information on user profiles. Examples of this are: secondary email addresses, phone numbers, address information, ID numbers, titles, departments, etc. The data entered will be visible on user profiles in the Admin Console and Gmail Contacts.
New Mobile Apps For Docs and Sheets
April 30, 2014: As of April 30th, there are stand alone apps for Docs and Sheets. Slides will be next.
Add-On Feature in Docs and Sheets
April 1, 2014: There is a new add-on feature in Docs and Sheets. You can see the Add-On feature in the menu of an open doc.
Please note: GAFE administrators can disable add-ons through the DRIVE Settings in the Admin Console.
Edit Images In Google Slides And Drawings.March 26, 2014: Users can now edit images in both Slides and Drawings.
Editing features include: crop, apply shape masks, and borders.
Google Calendar Events - Have Hangout Video Call Link
March 26, 2014: New Calendar events now have a Hangouts video call link. The link is added automatically to save time and eliminate the need for event creators
New Google SHEETS Has Replaced The Older Version
March 21, 2014: Starting today, the new Google SHEETS is now the default, which is faster and can support larger spreadsheets. Google Apps domains will start to see the release soon. If domains are on "rapid release," they will see the change over the next few weeks. Any spreadsheets created after the upgrade is complete, will be using the new version. Users may opt-out through the settings menu in Sheets.
Google Adds 100% Encypted HTTPS Connections
March 20, 2014: Starting today, Gmail will always use an encrypted HTTPS connection when users check or send email. Gmail has supported https since it was launched in 2010. The change started today means that others cannot "listen in" on emails between your computers, mobile device, smartphone, etc. and Google servers. The importance of this is that this encryption is in place even if you're using a public WiFi or your home connection.
Add-Ons for Docs and Sheets
March 11, 2014: Google has launched "Add-Ons" for both Docs and Sheets. This allows users to access new tools created by Google developer partners. The tools give users more features in documents and spreadsheets. You can see which add-ons are available when you are working on any doc or sheet. A "Get Add-Ons" item can be seen in the "Add-Ons" menu at the top. Click to browse available add ons, and install them. Once installed, the add-ons will be available in all your documents and spreadsheets. Add-ons for sheets are ONLY available in the new version of Google Sheets.
Please note: In Google Apps domains, the administrator must enable add-ons through the Drive settings in the Admin Console.
Changes In Gmail
February 25, 2014: The Gmail advanced search box now has an option to search emails by size. Click on the down arrow in the search box.
Google Apps - Reminder About Signing Out
February 16, 2014: Reminder, especially for students. The "Stay Signed In" checkbox is selected by default. Users who wat to sign out of Google Apps automatically when the browser is closed, must deselect the checkbox. If there is a check in the box, the user will be still signed in for two weeks or until de-selecting the checkbox. Encourage students to look in the top, right corner of the window to see if they are still signed in.
Google "End Of Life Chart" For Chromebooks
February 14, 2014: There is a point at which Chromebooks are considered to be older devices, and no longer receives full support from Google Enterprise team.
New Activity Stream in Google DRIVE
January 31, 2014: Google has added an activity stream to DRIVE. Click the, "Details and Activity" button in the top, right corner of the DRIVE Window to show the stream. The stream will show who has taken action on files and folders in MY DRIVE. Users will also see what collaborators are doing such as editing, commenting on notes, adding spreadsheets, renaming files, etc.
Login Screen For Domains - Change
January 22, 2014: Google announced that it would be changing the login screen for domains last November. Over the next four weeks, starting on January 22nd, domains will be using a new login method. The goal is to have a consistent look as users login to any of the Google Apps services. Example: The sign-in page for Calendar or Drive will look the same as the sign-in page for Gmail or any other Google Apps service. Google says this will improve security and make it easier for users to switch between accounts.
View And Save Gmail Attachments Directly In Drive
November 13, 2013: Google is about to roll out a new feature in Gmail. You can view attachments and save files directly to Google Drive without leaving Gmail. Users will see previews of the files at the bottom of emails. A Drive button will appear in the preview. Just click the button, and the file is saved to the user's Drive.
End Of Support For Internet Explorer 9
November 5, 2013: Google has announced that it will support the latest version of Chrome, Firefox, Internet Explorer, and Safari. Each time a new version of these browsers is released, Google will begin supporting the update and stop supporting the 3rd oldest version. Google's test plans have been adjusted to stop all testing and engineering work related to Internet Explorer 9 (IE9) since Internet Explorer 11 (IE11) was released on October 17, 2013. End users who access Gmail and other Google Apps services from an unsupported browser will be notified within the next few weeks through "in-product notification" messages, with directions for upgrading.
New Version Of The Google Bar
October 30, 2013: Google has a new version of the Google bar for Google Apps users. It is designed to be simpler and more consistent with Android and Chrome OS. It included notifications, a Google+ share box (if Google+ is enabled), and a new App Launcher with links to other Google products. Google services that are not enabled will not be shown in the Google App Launcher. Marketplace apps will be listed under the More section in the App Launcher.
Share Docs, Slides, and Drawings WIth People Who do Not Have Google Accounts
October 20, 2013: Files can be shared (by Google account users) as "view only" outside domains with those who do not have Google accounts. From within a GAFE account, your users can share Docs, Slides, and Drawings to email addresses not linked to an existing Google account. The files are "view only." If the receiving person wishes to be able to edit the file, he/she must sign in with a Google Account in order to edit or comment.
Google Apps - Monitor User Logins, Storage, & Apps Usage
October 1, 2013: Google has added new features to the Admin SDK Reports API to easily visualize Google Apps usage and security in domains.
Google Calendar - Delete Button Moved To New Position
Google Sites - Improved Access For Themes, Colors, and Fonts
June 18, 2013: Google Sites reorganized some of the settings for themes, colors, and fonts. They are easier to access, and the previous text size limitation in the horizontal navigation interface is gone. This does not affect existing Sites pages and templates. You can always see what your site page will look like by clicking the "Preview" button near the top (or the Preview link below each theme).
Google Apps Domains - Google Storage Quota Combined
May 28, 2013: Google has a new storage allowance for Gmail and Drive that is now combined. Before, Gmail had a 25 gig limit and Drive
Effects of this change:
Rapid release will roll out to domains on May 28, 2013. Scheduled release will roll out on June 11, 2013.
Google Apps Has New Look For The Administrative Dashboard
May 17, 2013: Google recently announced that it has a new design for the administrative dashboard/console within Google Apps Accounts. The purpose is to make it easier to manage users, services, and devices within your Google Apps domain. Google is phasing in the new dashboard. New Google Apps customers will receive the new interface immediately. Existing Google Apps customers will transition from mid-May onwards. Administrators can still do the same tasks as before, but the console will have a "cleaner" look, will be easier to navigate, and administrators can customize their workflows.
Gmail: Compose And Reply Feature Change
April 16, 2013: Google will add some redesigned features to Gmail. Compose and Reply will be enabled by default. The purpose is to save the user time, allowing them to reference other emails while composing a new email. Users will not have to close the email draft to search other emails or check on whether new emails have arrived. The Compose Window can also be minimized to finish later. The Reply Window has been designed to fit better inline, taking up less vertical height. Users will also notice that when adding recipients to emails, profile pictures of contacts in autocomplete show up, making it easier to find the right person.
March 21, 2013: Google released a new Android app. It allows you to save ideas and organize to do lists as things happen.
Google Drive - Menu Change
Recognize Domain Profiles With Google+ Labels
When using Google+ with your organization, users can recognize other users/profiles from your organization by small profile labels that indicate a Google Apps user's domain. This allows users in your organization to distinguish profiles inside your domain from profiles outside your domain. The labels are confidential and will only be seen by other users in your domain. This helps users when they are sharing content and they have more than one profile. The small icon helps the user choose the correct profile when sharing.
Google Docs Export Format Change
January 31, 2013: Google has added the ability to export Google documents to the newer Microsoft Office formats that rely on open standards (.docx, .xlsx., .pptx). Google will be focusing on exporting to these newer open formats rather than the older proprietary Office formats (.doc, .xls, .ppt). The older formats were used in Office 97-2003. This affects Google Apps, Google Apps For Education, Business, and Government. Release Track: scheduled
Google Presentation - Create, View, and Edit Offline
January 31, 2013: Google Presentation has new features. Users can create, view, and edit presentations without an Internet connection, with Google Slides offline.
Google Forms Have New Features And More To Be Added
January 30, 2013, Google Forms have some new features. The interface is different, and one of the cool features is that you can copy and paste a bulleted list directly into the Form. No need to type each line separately. The bulleted lists can be from a document or spreadsheet.
Google + Now Available For All EDU Domains, Including K-12
November 15, 2012, Google announced that Google+ is available to all EDU domains. That includes K-12 now too. Google + can be enabled as an additional service using the administrative dashboard. Administrators can enable Google+ for the entire domain or selected sub-organizations within the domain. There are a few things to consider before enabling the feature. You may find the following links helpful
Google Cultural Institute Website
Google Drive - New Cloud Storage Product For Mac and PC and Mobile Devices
April 24, 2012 - Google announced "Google Drive," a cloud storage product that allows users to sync files among all of their devices and access them from any of those devices. Users can use "My Drive" to organize all of their files, folders, and Google Docs, and they can share files with others and edit them from any device. To enable the service, "Google Drive" must be installed (found at http://drive.google.com). The installer adds a folder to the computer's desktop. That folder syncs with Google Drive. Users' files can be accessed through WEB browsers, the Google Drive client, and the Google Drive mobile app.
New Gmail Features With Google+
As of April 23, 2012, there are new features in Google+:
New Dashboard Features: Administrators Can Disable Forwarding Of Gmail
Released on April 18, 2012: By default, Gmail allows users to automatically forward incoming mail to another address. Administrators can now disable forwarding of Gmail. This also prevents users from setting up automatic Gmail forwarding. This is now available in both Google Apps For Education and Google Apps For Business.
Discontinued Support For Mobile Browsers That Do Not Support Cookies
Starting May 1, 2012, Google will no longer suppor mobile browsers that do not support authentication cookies for signing in to Google services. (This typically only affects older generation mobile browsers.) When users sign in with username and passwords, the mobile browser receives an authentication token, which is stored as a cookie. If your mobile browser does not support cookies, you will only be able to use Google services that do not require user logins such as Search and Maps. If your mobile device is affected, you will see an alert message.
Google Menu Bar In GAFE - New Look
Google has a new look to the Menu Bar at the top of the window in all the Google tools. It's a different design, with a black background, and is intended to make a more consistent experience as users navigate to different services and tools. There is now a similar search box in the various tools, right under the Menu Bar.
Google+ Integration Features
As of April 3, 2012, Google+ allows users to manage contacts more efficiently in Gmail. Users can:
Gmail's New Look Now Default
As of March 27, 2012, Gmail's new look is permanent. Before, users had the opportunity to opt out of the new look. That link has been removed, and users who chose to opt out previously will be moved to the new look of gmail. For those using Google Apps For Education, the release track is "rapid" and "scheduled."
Spam Gmail - See Why Messages Marked As Spam
As of March 20, 2012, Gmail messages marked as Spam will now tell why the message was flagged. Plus, users can learn about potentially harmful content within those messages.
New Look In Calendar Now Default For Domains
February 7, 2012: Google Calendar has a new interface, which is now the default look for all Google Apps domains. This brings Calendar more in line with the other Google tools, in order to give users a more consistent experience as they go from one tool to another.
Some of the new features are:
Google Docs - Offline Access Now Available
February 1, 2012: ny file in Google Docs can now be available to you "offline." This means that whether you're online or not, files are accessible to you.
Android tablet users have an added feature. When viewing a Doc on the Android, you will see a high resolution version of the document.
Google In Education - New Resources Launched
Google launched three new resources on January 26, 2012. The "Google In Education" website has a new look and design.
GAFE Schools - Additional Google + Integration with Gmail
December 25, 2011: If your district has enabled Google+ within GAFE, and if users have activated their profiles, the following features are now available for
Google Docs & Spreadsheet - New Look Now Permanent
Google announced on Dec. 16, 2011, that the new interface look for Docs, Spreadsheet, and Sites is now permanent. Prior to this, users had the option of using the "classic" look. GAFE domains may wish to alert their staff and students to the change.
Drawing Feature in gmail For iOS devices
December 2011: Google added some updates to the gmail app for iOS devices. One of the newest features is the ability to add line drawings to emails. Gmail now supports line drawings, including colors, line width sizes, spray can, and there's even an eraser.
Google Docs Adds "Stock Photos" As a Choice
December 25, 2011: Google has added another choice for inserting images to Docs, Presentations, and Spreadsheets. Use the usual INSERT --> IMAGE command in Docs, and you'll notice another choice in the left sidebar. Click on "Stock Photos," and use the search box. (See two images attached). This works in Docs, Presentation, and Spreadsheet. You will need to be using the new version of Presentation though. Students don't need to leave the documents they are working on to access these stock photos. Although some of your searches may not render images you are looking for, there are a number that work such as: birds, names of specific animals (rabbits, wolf, lion), United States, rivers, George Washington, etc.
New Look For Gmail
December 10, 2011: Google is changing the way Gmail looks. When users access their Gmail accounts, they will see a new interface. Users may still postpone the "new look" for now, but Google has announced that the new look will be permanent within a few weeks.
GAFE - Changes In Calendar Sharing Settings, December 10, 2011
December 10, 2011: Google has made some recent changes in Google Apps For Education, Business, and Government. The "Sharing Settings" in the administrative control panel now affect secondary and resource calendars as well as primary calendars. If there is a secondary calendar embedded in a site, you may need to modify the settings to ensure that the calendar is still visible or has the sharing settings you chose.
Education and Business Domains Can Have Scheduled Release Tracks
December 1, 2011: Google Apps For Education and Google Apps For Business can choose to release new features for their users in one of two ways:
Google Maps - Fly Over Your Route in 3D
October 4, 2011: Google Maps has a new feature as of October 2011. You can now "fly over" your route and see landmarks, roads, topography, and more. You get an aerial view of the route, along with 3D features. This will work with driving, transit, walking, and biking routes you plot. Click the "3D Button" under "Get Directions." You can even pause the fly over and zoom in to get a better look. When done, click the play button to continue.
Google "SITE Operator"
July 13, 2011: You can tell Google to search a specific website by using "SITE OPERATOR." This tells Google not to harvest the information from other sites by limiting the search to the site you specify. Just type your search term and the SITE Operator into the search box.
Google Docs - Preview Tip
May 30, 2011: You can get a "Print Preview" in Docs to see how your document will look if you choose to print it.
Google Search Tip Search For Websites More Appropriate For Your Students’
May 22, 2011: Want to find webpages appropriate for the reading level of your students? Google has added a feature to Google Search. You can have webpages labeled as, “Basic,” “Intermediate,” or “Advanced.” Click on “Advanced Search,” and use the drop down menu next to “Reading Level.” And, you can teach your students to use the same feature as they search the WEB for information - helps them find more appropriate reading levels.
Note: You can always “undo” this choice.
Gmail Tip - "Mute"
May 22, 2011: You can “ignore” certain emails if your InBox is getting too much mail. Under “More Actions,” choose, “Mute,” and new messages will bypass your InBox. You won’t lose the messages. They will be archived. This feature can be helpful when you are getting several emails on a thread.
Google DOCS Tip
May 22, 2011: Did you know you can upload folders as well as files in Google DOCS? Plus, there are many files types Google accepts. And, now you can drag and drop files from your desktop to the DOCS window. You have three choices for uploading files to DOCS:
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